EU Settlement Scheme template letter for employers

The EU Settlement Scheme is the scheme that processes the applications of EU, EEA or Swiss citizens currently living in the UK to allow them to remain in the UK after 30 June 2021.

The EU Settlement Scheme has been introduced because following Brexit, the UK is no longer an EU country. This means that EU, EEA or Swiss citizens living and working in the UK will not legally be allowed to stay here without applying successfully through the scheme.

What does the EU Settlement Scheme mean for employers?

EU, EEA or Swiss citizens and their family members (including non-EU citizens) need to apply to the EU Settlement Scheme to continue to live, work and study in the UK. Given the valuable contribution EU citizens make to businesses and organisations across the UK, employers may wish to communicate with their EU staff about the EU Settlement Scheme.

There is no legal obligation for you to communicate the EU Settlement Scheme to employees and it is the responsibility of the individual to make an application. There is no requirement for the individual to inform you, as their employer, that they have applied or the outcome of their application. Likewise, you should not check that an employee has applied.

However, as an employer it is important you are prepared and pro-active in dealing with such matters.

With that in mind, you may find this template letter useful. Simply download it, fill in the correct information and send it to your EU national employees.

The material contained on this website contains general information only and does not constitute legal or other professional advice and should not be relied upon as such. While every care has been taken in the preparation of the information on this site, readers are advised to seek specific legal advice in relation to any decision or course of action.